CDCB Policies and Regulations

h1. External Data Requests

This policy for managing external data requests was approved by the CDCB Board of Directors on 07/18/2017.

The CDCB adopts the following policy on external data requests effective 08/01/2017.

# *DEFINITIONS*

## _COLLABORATOR’S DATA_

It constitutes CDCB’s input data received from data providers. The existing material license agreements between the CDCB and its data providers allow the CDCB to use the collaborator’s data for the purpose of genetic and genomic evaluations, as well as to publish general statistics on performance and management of dairy herds. No access to third parties is allowed unless authorized by the provider. Examples: pedigrees, test day and lactation records, reproductive records, calving traits records, type appraisals, genotypes and herd information.

## _CDCB PRODUCTS_

CDCB’s output data. Includes results generated by the CDCB in the processes of describing the cooperator database contents and carrying out genetic evaluations and genomic analyses. Appendix I presents the CDCB products in detail. Most results from genetic and genomic evaluations are made publicly available at CDCB’s webpage or shared with service users and the terms for their use are defined by CDCB’s End User Agreement (https://www.uscdcb.com/Main/terms.htm).

** *Restricted access rule:* estimated SNP effects are not made available for external users. 

# *DATA REQUESTS FOR COMMERCIAL APPLICATIONS*

## Access to CDCB products that are not publicly available.

### Short description of the application intended (template provided).

### Approval by the CDCB CEO.

### Disclosure of animal and herd identification will be handled on a case by case basis.

### Material transfer agreement (standard agreement provided).

### Service fees associated with data preparation and delivery may apply.

## Access to collaborator’s data.

### Requests will be redirected to data providers and the CDCB will not get involved in any transaction.

# *DATA REQUESTS FOR RESEARCH APPLICATIONS*

## Access to CDCB products that are not publicly available.

### Short research proposal (template provided). 

### Approval by the CDCB CEO.

### Disclosure of animal and herd identification will be handled on a case by case basis.

### Material transfer agreement (standard agreement provided).

### Final report should preferably be in a popular or scientific publication.

### CDCB staff will be allowed to review articles prior to publication.

## Access to collaborator’s data.

### Short research proposal (template provided). 

EITHER

### Authorization from data providers.

c.	Disclosure of animal and herd identification will be handled on a case by case basis.

d.	Material transfer agreement (standard agreement provided).

e.	Final report should preferably be in a popular or scientific publication.

f.	CDCB staff will be allowed to review articles prior to publication.

OR

g.	Requests will be redirected to data providers and the CDCB will not get involved in any transaction.

3.	Access to CDCB entire database for population studies.

a.	Short research proposal (template provided). 

b.	Opinion of the Research Advisory Group (RAG). 

c.	Approval by the CDCB Board.

d.	Disclosure of animal and herd identification will be handled on a case by case basis.

e.	Material transfer agreement (standard agreement provided).

f.	Access provided exclusively through CDCB or AGIL servers. No data transfers to the research institution.

g.	Final report should preferably be in a popular or scientific publication.

h.	CDCB staff will be allowed to review articles prior to publication.